January 2021 Minutes
Nettleton Parish Council
21 Wood Farm Close, Nettleton, LN7 6AS, nettletonpc@gmail.com
Notes of the Meeting of Tuesday 10th May 2022
Nettleton Village Hall following the AGM
Present: Cllrs. K. Smith, J. Connolly Cllrs, E. Bates & A. O’Reilly, A. Clark., In attendance J. Grainger – Clerk & RFO. Cllr. T. Smith (LCC).
35.22 TO ELECT A CHAIRMAN & DECLARATION OF ACCEPTANCE OF OFFICE
Kevin Smith was proposed by Cllr. Connolly, seconded Cllr. P. Smith. No other nominations received. Declaration of office duly signed.
36.22 TO ELECT A VICE-CHAIRMAN & DECLARATION OF ACCEPTANCE OF OFFICE
John Connolly, proposed by Cllr. K. Smith, seconded Cllr. A. O’Reilly. No other nominations received. Declaration of office duly signed.
37.22 TO RECEIVE COUNCILLORS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 – Cllr. J. Connolly – VH Trustee & PC representative.
38.22 APOLOGIES FOR ABSENCE
Cllr. T. Regis (WLDC) – accepted.
39.22 TO APPROVE AS A CORRECT RECORD THE NOTES OF THE MEETING OF THE COUNCIL HELD ON 29TH MARCH 2022. These were signed and accepted as a true record. Proposed Cllr. K. Smith (C), seconded Cllr. J. Connolly. (VC)
40.22 CLERK REPORT
The clerk reported that the year-end financials had been concluded successfully. Compliments about the new grass cutting contract have been received. Ongoing maintenance from the last meeting had been progressed. A resident had made enquiries about a kerb drop for electric car charging access; the clerk was asked to phone ACIS before advising the resident. The clerk reported that Jubilee Coins for Nettleton Primary School were being mostly funded by means of a grant, obtained by the school, which was short by around £70 (exact sum to be confirmed by email). The councillors, as previously discussed, proposed to donate £70, in commemoration of The Queen’s Platinum Jubilee, to Nettleton Community Primary School. Proposed – Cllr. Smith (Chair), seconded Cllr. Connolly (Vice-Chair). Clerk to confirm amount before authorization.
41.22 i) ANNUAL RETURN FOR YEAR ENDING MARCH 31ST 2022.
A) THE ANNUAL GOVERNANCE STATEMENT – was executed and duly signed by chairman and clerk.
B) APPROVE THE STATEMENT OF ACCOUNTS – these were duly signed by the chairman and clerk.
C) TO EXECUTE CERTIFICATE OF EXEMPTION – was executed and duly signed by the clerk and chairman.
D) EXECUTE REVIEW OF EFFECTIVENESS OF INTERNAL AUDIT – the clerk read the auditor’s report stating that procedures found no areas of concern and the authority is run in a competent and efficient manner.
ii) TO AUTHORISE THE SIGNING OF ORDERS FOR PAYMENT AND TO NOTE INCOME FOR APRIL AND MAY 2022.
It was proposed, seconded and Resolved: That orders for payment made to the sum of £1180.62, income of £12000.33 (Precept & interest). Proposed Cllr. K. Smith, seconded Cllr. J. Connolly.
42.22 INSURANCE POLICY RENEWAL QUOTATIONS & REVIEW OF ASSET REGISTER.
The clerk had received 2 quotations so far, with a 3rd yet to be confirmed. The playing field equipment was discussed, which needed adding to the insurance, changes to be confirmed with new quotations to be forwarded to all councillors before the end of May 2022.
43.22 PLANNING
All applications circulated (2/3 were out of area), and no objections were raised.
44.22 TO RECEIVE UPDATE FROM THE VILLAGE HALL AND RECREATION GROUND.
Nothing to report at present, no update. Deferred until June 2022.
45.22 TO DISCUSS VILLAGE MAINTENANCE (INCLUDING SIGNAGE) & WINTER JOBS FOR LCC
The Chair, Vice-Chair & Clerk met with LCC County Councillor Tom Smith to discuss a number of maintenance items around the village, which included paths, potholes, canopy raising of low-lying tree branches. The Parish Council are very grateful for County Cllr. Tom Smith’s input & help with this. They also met with the new grass cutting contractor A J Williams to discuss the playing field boundary maintenance issues, for which they currently seek a quotation for. The clerk discussed the need for signage in Wood Farm Close – regarding SLOW, CHILDREN PLAYING – the Parish Council supported this, requesting the clerk write to LCC to progress this.
45.22 TO DISCUSS VILLAGE MAINTENANCE (INCLUDING SIGNAGE) & WINTER JOBS FOR LCC/cont..
The clerk discussed the bins currently placed at the Ramblers Car Park are not large enough, as the area is well used by walkers, with excess litter often left by overflowing bins. The clerk was tasked with contacting WLDC requesting larger bins for this area. Additionally, the layby, A46 Holton Road, close to the turning for Stope Hill Farm has no bin, but waste is regularly left. Again, contact to WLDC to ask for assistance with this matter. Winter jobs which could benefit from LCC involvement so far identified are 1) the verge (LHside A46 prior to the Salutation Inn), to be reclaimed and planted up. 2) the surface under the swing in the play area which requires attendance. Ongoing list.
46.22 TO DISCUSS PLAY AREA IMPROVEMENTS/EXPANSION
The clerk circulated contact information to Cllr. Clark, from prospective equipment providers. Cllr. Clark will liaise with all councillors, to arrange a site meeting with providers for plans to be drawn up, for ideas and costing information. To be reported back at the next meeting.
47.22 ADDITIONAL COUNCILLOR UPDATE
Cllr. Paul Smith tendered his resignation as a Councillor with immediate effect, which was reluctantly accepted. Cllr. Smith has been on the Parish Council for over 20 years, and his knowledge and help will be a great loss to the Parish. The Chairman wished him well, and thanked him for his massive contribution to the Council over the past 20 years.
Meeting closed at 9.00 pm
Date of next 21st June 2022