Nettleton Parish Council
Minutes of the Annual Parish Council Meeting
Held on Tuesday 20th May 2025 at 7.00pm in Nettleton Village Hall, Moortown Road, Nettleton, LN7 6AA
Clerk:
|
Tony Shaw
|
Present:
|
Councillors John Connolly (Chair), Malcolm Dawson, Lauret Bottrill and Graham Fulton
|
Attending:
|
District Councillor Tom Smith
One member of the public
|
1. Election of Chair
a) To elect a Chair for the year 2025/26
It was resolved to elect Councillor Fulton as Chair.
b) Chair to sign a Declaration of Office, or Council to resolve this can be done at a later time
Councillor Fulton signed the declaration of office and it was counter-signed by the Clerk.
2. To elect a Vice-Chair for the year 2025/26
It was resolved to elect Councillor Dawson as Vice-Chair.
3. Declarations of Interest
a) To record declarations of interest in any of the agenda items listed below
None.
b) To note dispensations given to any member in respect of the agenda items listed below
None.
4. To receive apologies from any members unable to attend the meeting
Apologies were received from Councillor Clark before the meeting.
5. To adopt the minutes of the ordinary meeting on Tuesday 11th March 2025
It was resolved to adopt the minutes and they were signed by the Chair
6. Open forum – maximum 15 minutes unless directed by the Chair
Several items not on the agenda were raised for discussion:
• Cllr Bottrill expressed interest in forming a Working Group to organise an event on the playing field.
• Cllr Fulton noted the gate on the play park fails to close properly and needs attention.
• Cllr Dawson is interested in attending training to become a Dog Warden.
These items will be placed on the next agenda for formal discussion and resolution.
7. To receive updates from District and/or County Councillors
District Councillor Smith confirmed he will continue to attend future meetings as a District Councillor only, and not a County Councillor. Council noted its appreciation for all his support in both roles.
8. Clerk’s Report
a) Update on moles on the playing field
The services of a mole catcher have been engaged and 7 moles have been removed.
b) Update on Mansgate Hill signage
LCC have removed some signage from the top of Mansgate Hill, including a 7.5T weigh restriction sign. A local resident believes this has led to increased usage of the lane by lorries over the limit.
9. Finance
a) To receive a financial summary for the year 2024-25
A full breakdown of the council’s finances for 2024-25 was presented. Key finance figures were:
Opening balance on 1st Apr 2024
|
47,672.81
|
Income in the year to 31st March 2025
|
19,314.78
|
Expenditure in the year to 31st March 2025
|
22,697.27
|
Closing balance on 31st March 2025
|
44,290.32
|
b) To note any income received since the meeting on 11th March 2025
Date
|
Received From
|
Description
|
Amount
|
31/03/25
|
Unity Trust Bank
|
Bank Interest (Jan to Mar)
|
259.45
|
01/04/25
|
West Lindsey DC
|
Precept
|
13,900.00
|
01/04/25
|
West Lindsey DC
|
Council Tax Support Grant
|
100.00
|
15/04/25
|
West Lindsey DC
|
CIL Payment
|
54.57
|
c) To ratify any payments made since the meeting on 11th March 2025
The following payments, made under a Scheme of Delegation, were noted:
Date
|
Supplier
|
Description
|
Net
|
VAT
|
Gross
|
27/03/25
|
Antony Shaw
|
Salary (Mar)
|
336.97
|
|
336.97
|
27/03/25
|
Antony Shaw
|
WFH Allowance (Mar)
|
26.00
|
|
26.00
|
27/03/25
|
Antony Shaw
|
Mileage (Mar)
|
29.16
|
|
29.16
|
27/03/25
|
Tim Hind
|
Repairs to Pirate Ship
|
40.00
|
|
40.00
|
31/03/25
|
Unity Trust Bank
|
Service Charge (Mar)
|
6.00
|
|
6.00
|
30/04/25
|
Unity Trust Bank
|
Service Charge (Apr)
|
6.00
|
|
6.00
|
06/05/25
|
Antony Shaw
|
Salary (Apr)
|
270.17
|
|
270.17
|
06/05/25
|
Antony Shaw
|
WFH Allowance (Apr)
|
26.00
|
|
26.00
|
06/05/25
|
Antony Shaw
|
Mileage (Apr) - Play Park Inspection
|
14.58
|
|
14.58
|
d) To approve a schedule of payments
It was resolved to approve the following payments:
Supplier
|
Description
|
Net
|
VAT
|
Gross
|
AJ Williams
|
Grass Cutting (Mar)
|
255.00
|
51.00
|
306.00
|
Carl Thomas
|
Internal Audit Report for 2024/25
|
100.00
|
|
100.00
|
West Lindsey DC
|
Defib Maintenance (Salutation Inn)
|
91.67
|
18.33
|
110.00
|
West Lindsey DC
|
Defib Maintenance (Village Hall)
|
91.67
|
18.33
|
110.00
|
ICO
|
Data Protection Registration 2025-26
|
47.00
|
|
47.00
|
AJ Williams
|
Grass Cutting (Apr)
|
510.00
|
102.00
|
612.00
|
|
Antony Shaw
|
Mileage (Apr) - Play Park Closure Sign
|
14.58
|
|
14.58
|
|
Hemswell Surfacing
|
Playing Field Path
|
11,700.00
|
2,340.00
|
14,040.00
|
|
TEC Partnership
|
Nettleton News March 2025
|
291.15
|
|
291.15
|
|
SR Thompson
|
Mole Catching (7 @ £20 each)
|
140.00
|
|
140.00
|
|
e) To receive and approve a bank reconciliation to the end of April 2025
A bank reconciliation was presented that showed the council’s accounts match the bank statements as at 30th April 2025. Key finance figures were:
Opening balance on 1st Apr 2025
|
44,290.32
|
Income in the month of April
|
14,054.57
|
Expenditure in the month of April
|
6.00
|
Closing balance on 30th Apr 2025
|
58,338.89
|
10. Planning
a) Ref: WL/0025/00420 - Nettleton House, Nettleton Road, Caistor, LN7 6NJ
It was resolved that council have “no objection”.
b) Ref: WL/0025/00461 - Mansgate House, Mansgate Hill, Nettleton, LN7 6NT
It was resolved that council have “no objection”.
11. Annual Governance - Committees - To appoint 3 members to a Personnel Committee
It was resolved to create a Personnel Committee only if a future requirement arises
12. Annual Governance - Policies
a) To adopt NALC’s model Standing Orders (updated)
b) To adopt NALC’s model Financial Regulations (updated)
c) To adopt LGA’s Code of Conduct (unchanged)
d) To adopt LALC’s model Complaints Procedure (updated)
e) To adopt a Records Retention Policy (unchanged)
f) To adopt a Publication Scheme (unchanged)
g) To adopt a Privacy Policy (unchanged)
h) To adopt a Media Policy (unchanged)
i) To adopt a Health & Safety Policy (unchanged)
j) To adopt a Data Protection Policy (unchanged)
k) To adopt a Data Breach Policy (unchanged)
l) To adopt a Freedom of Information Requests Policy (unchanged)
m) To adopt a Subject Access Request Procedure (unchanged)
n) To adopt a Grievance Policy (updated)
o) To adopt a Disciplinary Policy (updated)
p) To adopt a Scheme of Delegation (unchanged)
q) To adopt a Risk Management Policy (unchanged)
It was resolved to adopt all policies listed a) to q).
13. Annual Governance - Finance and Risk
a) To review the bank mandate
It was resolved to add Councillor Fulton as a signatory and remove ex-Councillor Anne O’ Reilly, who has resigned from the Council.
b) To review the Asset Register
It was resolved to accept the Asset Register which showed a total value of £88,751.56 as at 31st March 2025.
c) To review the Council’s Insurance Cover
It was resolved to delegate renewal of the Council’s Insurance to the Clerk. This is due on 2nd June 2025 and the Clerk will seek alternative quotes.
d) To review the Council’s S137 expenditure in 2024-25
A review of S137 expenditure showed the council had spent £70.83 against a permissible limit of £5,015.84
14. Annual Governance – AGAR for 2024-25
a) To receive the Annual Internal Audit Report
Council received the Annual Internal Audit Report which had no recommendations
b) To complete and sign the Annual Governance Statement
Council considered and responded to all 9 internal controls on the Annual Governance Statement. It was signed by the Chair and Clerk.
c) To approve and sign the Accounting Statements
d) To sign the Certificate of Exemption
The RFO explained that the Council is classed as Exempt because both income and expenditure for the year 2024-25 are under the £25,000 threshold.
e) To note the dates of the Period of Public Rights
The period of Public Rights will run from Tuesday 3rd June 2025 to Monday 14th July inclusive.
15. Annual Governance – Meeting Dates - To agree meeting dates for the financial year 2025-26
It was resolved to change the schedule of meetings from the 2nd Tuesday of every other month to the 3rd Tuesday of every other month.
Dates of meetings: 15th July 2025, 16th September 2025, 18th November 2025, 20th January 2026, 17th March 2026and 19th May 2026.
16. To consider the purchase of two picnic tables for the Playing Field
It was resolved to purchase two recycled picnic tables at a cost of £445+vat each. Tarmac fixing kits to also be purchased at a cost of £25+vat.
17. To consider correspondence about a dog waste bin at Nettleton Woods
A resident raised an issue with the dog waste bin at the entrance to Nettleton Woods being regularly full, leading to people leaving waste bags on the floor.
18. Staff Appraisal - To agree the date and time of the Clerk’s annual appraisal
It was resolved to hold the Clerk’s appraisal on Friday 30th May at 6pm. Councillors Fulton and Dawson to conduct the appraisal.District Councillor Smith offered to raise the matter with WLDC to request a larger bin.
19. To note any agenda items for the next meeting
• Increasing the frequency of the village newsletter.
• Costs for the Dog Warden course
• Repairs to the Play Park gate