May 2021 Minutes
Nettleton Parish Council
21 Wood Farm Close, Nettleton, LN7 6AS, nettletonpc@gmail.com
Notes of the Meeting of Tuesday 11th May 2021
Nettleton Village Hall following Annual Parish Meeting
Present: Cllrs. J. Connolly, P. Smith, K. Smith & A. O’Reilly, In attendance J. Grainger – Clerk & RFO.
18.21 TO ELECT A CHAIRMAN
Kevin Smith, proposed Cllr. Connolly, seconded Cllr. P. Smith.
Cllr. Smith thanked Cllr. Connolly for holding the role of Chair and supporting the council during the last few years.
19.21 TO ELECT A VICE-CHAIRMAN
John Connolly, proposed Cllr. K. Smith, seconded Cllr. A. O’Reilly.
21.21 TO RECEIVE COUNCILLORS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 - Non received.
22.21 TO APPROVE AS A CORRECT RECORD THE NOTES OF THE MEETING OF THE COUNCIL HELD ON 9TH MARCH 2021. These were signed and accepted as a true record.
23.21 CLERK REPORT
The clerk discussed the village newsletter, with all content providers to be contacted before the next meeting with a view to issuing an October issue. Gritting and snow clearing quotations have not yet been received – report back at next meeting. The clerk reported that the VAT return would be completed before the next meeting. The clerk reported that training had been completed for her CilCA, with only the registration fee to be paid of £410. It was proposed that the clerk continue with the registration – Cllr. K. Smith (Chairman), seconded Cllr. Connolly. The clerk offered to advertise the current councillor vacancy, with the option of flyers.
24.21 i) ANNUAL RETURN FOR YEAR ENDING MARCH 31ST 2021.
THE ANNUAL GOVERNANCE STATEMENT – was executed and duly signed by chairman and clerk.
APPROVE THE STATEMENT OF ACCOUNTS – these were duly signed by the chairman and clerk.
TO EXECUTE CERTIFICATE OF EXAMPTION – executed and duly signed by the clerk and chairman.
EXECUTE REVIEW OF EFFECTIVENESS OF INTERNAL AUDIT – the clerk read the auditors report stating that procedures found no areas of concern and the authority is run in a competent and efficient manner.
ii) TO AUTHORISE THE SIGNING OF ORDERS FOR PAYMENT AND TO NOTE INCOME FOR APRIL AND MAY 2021 & TO DISCUSS BANK SWITCH.
It was proposed, seconded and Resolved: That orders for payment made to the sum of £2260.54, income of £12000.36 (PRECEPT, GRANT & interest). The clerk reported she was waiting for the bank to confirm internet banking. Proposed Cllr. K. Smith, seconded Cllr. P. Smith.
25.21 RENEWAL OF INSURANCE POLICY AND REVIEW ASSET INVENTORY
The clerk sought clarification on the items for insurance versus asset inventory. Amendments were proposed, and would be updated accordingly. Clarification regarding play equipment insurance via the Village Hall would be confirmed at the next meeting.
26.21 PLANNING APPLICATIONS & DECISIONS
142771 – outline planning for 6 affordable houses, Moortown Rd – granted.
142953 – Full planning for above.
27.21 TO RESUME DISCUSSIONS REGARDING PLAYING FIELD OWNERSHIP.
After discussions it was proposed to write to the VH Committee,
• for clarification on boundary ownership – where any residential properties border the areas outlined in correspondence received 23.07.2020,
• to provide clarification for the process of transferring ownership of the land to the Parish Council from the Charitable Trust.
Proposed Cllr. K. Smith, seconded Cllr. P. Smith.
28.21 TO DISCUSS BROKEN GATE A46 TO PLAYING FIELD
Following discussions, it was proposed that – a new style gate be investigated, and to check the legal requirement for the gate to be replaced. Proposed Cllr. K. Smith, seconded Cllr. P. Smith.
29.21 TO NOMINATE REPLACEMENT REPRESENTATIVE – VILLAGE HALL COMMITTEE
DEFFERED UNTIL JULY 2021.
Meeting closed at 8.40pm
Date of next meeting to be confirmed.
These notes are draft until signed at the next meeting.